The Ultimate Guide to the Interviewing Process: After the Interview
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Knowing how to ask about your expected salary, write a ‘thank you for the opportunity to interview’ letter, or how to decline a job offer can be, in some cases, more difficult than the actual interview.
As with interviews, the most important thing is to be confident and polite.
Good manners never hurt anyone, and they certainly don’t hurt when you need to know how to ask for more money or in a thank you letter for a job offer!
Any communication you have with a company should be done with recognition that you may need them in the future. Do not, under any circumstances ‘blow off’ an interview or job, because while you may not need that job with that company right now, you may in the future.
Table of Contents
How to Respond to a Job Offer
So, how to respond to a job offer. You have three options; accept, negotiate or decline.
If you’re happy with the job and salary, you need to know how to write an email in regards to accepting a job offer. If you’re happy with the job, but not the salary or salary package, you need to know how to counter offer a job offer. If you’ve been offered another position, circumstances have changed or you and the company couldn’t negotiate ideal terms, you need to know how to turn down a job.
Regardless of which option you go with, the first email should start the same way:
Good afternoon Ms. Smith (Always be formal if it’s a formal email or letter. Your tone should reflect theirs in the future)
First I would like to begin by saying thank you for considering me for this position, I’m extremely excited to have the opportunity to work for your company. (This is just plain polite. They’ve offered you a job, say thank you. It’s not necessary to say this again except if you exchange a number of emails, in which case you would include another thank you in the final email.)
Each section of this article will include an example of an email of what to say in each case but this is the basic start for any first email.
Thank You Letter to Recruiter
Regardless of whether you’ve received a job offer letter or not, you should email the person who contacted to you say thank you. A thank you email after a phone interview saying thank you for your time on the phone should begin with the basic start, and then continue along the lines of:
Thank you for your call on Thursday, I really appreciated being able to speak to someone in person, and it was a pleasure to speak with you. I hope to hear further from you or your organisation in the future.
If you didn’t receive a call, but had an in person interview, sending an email saying essentially the same thing, but in relation to an interview is integral. After any kind of an interview, saying ‘thank you for considering me’ is the best way to show a company that you’d be a pleasure to work with.
Accepting a Job
A job acceptance email is the easiest to write. After the basic start, all you need to say in a job acceptance email is something along the lines of:
Thank you so much for the job offer, I would be honoured to accept, and look forward to working with you.
Salary Packages and Salary Negotiation
Sometimes you may be offered a salary package; so what is a salary package? A salary package is a way to reduce your total taxable income, agreed upon between you and your employer, where you pay for some items or services straight from your salary. But what if you’re not offered a salary package, how much salary do you expect from a new job?
Remember that most of the time you’ll start on a base salary, meaning that you’ll start on a fixed amount of money from your employer, excluding benefits and bonuses. If you are offered benefits and bonuses, these are what you may want to counter offer. However, if you’re figuring out how to counter a salary offer, the same rules apply for a salary increase letter as they do for a salary package negotiation.
Figuring out how to counteroffer is difficult, but if you stay polite and clearly state what it is that you want, usually something can be worked out. Begin a salary negotiation email with the basic email, and then continue along the lines of:
I’ve thoroughly considered the offer that was made to me in the contract sent to me, and there are a few areas that I would like to discuss. I would like to counter offer salary terms, and request that some of the public transport benefits be transferred to the cost of fuel benefits instead.
How to Reject a Job Offer
Ideally you will never need to know how to gracefully decline a job offer, but there may be times where it’s necessary. If you do need to decline a job offer, email whoever has been in charge of your recruitment simply stating something like:
Thank you so much for your offer, however unfortunately due to a change in circumstances I am no longer able to accept.
If you have already accepted to job, you need to know how to turn down a job offer after acceptance, in which case the email is the same, with a little more information about why you’re no longer able to accept the job. Regardless of why, always decline gracefully.
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